AP & AR Outsourcing
Your payables and receivables,
handled with care.
We manage the flow of money in and out of your business so your team can spend time on work that moves things forward — not chasing invoices or reconciling balances.
Money flowing in. Money flowing out. Both handled steadily.
Most growing businesses reach a point where accounts payable and receivable take more time than they should. Invoices pile up, follow-ups get missed, and the picture of where cash stands becomes harder to read. Equanox takes that work off your desk and keeps both channels clear.
Bills paid on time
Supplier invoices are reviewed, approved, and scheduled without last-minute scrambles. Your vendor relationships stay healthy.
Receivables that don't drift
Invoices go out promptly, and outstanding amounts get respectful, well-timed follow-up. You always know what's due and when.
A clear view of your cash position
Regular plain-language reports show where things stand across payables, receivables, and available cash. No guesswork, no surprises.
What you actually get
Working with Equanox means fewer things falling through the cracks — and a clearer sense of where your business stands financially, week to week.
Invoice processing
Every supplier invoice reviewed, coded, and queued for payment accurately.
Payment scheduling
Payments timed to protect cash flow and keep discount terms when they apply.
Client invoicing
Outgoing invoices sent on time, correctly, with consistent follow-up built in.
Aging summaries
Clear aging reports in plain language — not formatted for accountants, but for decision-makers.
Approval workflows
Structured approvals so nothing gets paid without the right sign-off.
Collections support
Firm but respectful outreach on overdue amounts, timed to preserve relationships.
Cash flow reporting
Regular reports on your position so you can plan the weeks ahead with confidence.
Dedicated handling
People who know your accounts, not a rotating queue. Continuity matters in this work.
How it works
Getting started is straightforward. We take time to understand how your accounts currently work before we touch anything.
Initial review
We look at your current AP and AR setup — volumes, tools, timing, and any specific sensitivities.
Tailored setup
We configure the process to fit how you work — your approval chains, your terminology, your contacts.
Steady handling
Day-to-day, invoices are processed, payments scheduled, and follow-ups handled according to the agreed cadence.
Regular updates
You receive clear summaries on schedule — aging, cash position, anything that warrants attention — without needing to ask.
Why teams trust Equanox with this work
AP and AR aren't glamorous, but they're where a lot of cash gets lost or delayed. Doing this work carefully and consistently takes experience.
98%
of invoices processed without requiring client intervention
<24h
typical turnaround on incoming invoice processing
Global
clients across industries, time zones, and accounting systems
3 tiers
of service to match what your business actually needs right now
"Before Equanox, we had a recurring problem with late payments to suppliers and overdue receivables we weren't chasing promptly. Within two months, both were under control and our cash position became much easier to read."
— Tomas Hrebenar, Operations Director
"The monthly working capital report is the part I didn't expect to value so much. It's written for someone who isn't an accountant, and it genuinely helps me plan the next few weeks."
— Priya Selvanayagam, Founder
"We were hesitant about outsourcing something this close to the business. The handover process was careful and they asked the right questions. It felt less like handing off work and more like adding a careful colleague."
— Jakub Falkowski, CFO
Three ways we can help
Each service is scoped around a specific part of the AP/AR cycle. You can start with one and add others as needed.
Service 01
Accounts Payable Management
Careful handling of your supplier invoices, approvals, and payment scheduling. Bills paid correctly and on time, supplier relationships kept intact.
$480 / month
Learn more →
Service 02
Accounts Receivable & Collections
Tidy invoicing and respectful follow-up on outstanding amounts. A clear aging summary so you always know where things stand without straining client goodwill.
$520 / month
Learn more →
Service 03
Working Capital Reporting
A regular, plain-language report on your payables, receivables, and cash position. Highlights where attention may help — decisions remain yours.
$300 / month
Learn more →Ready to take AP and AR off your plate?
Start with a conversation. Tell us a bit about your business and where the friction is — we'll outline what a good fit might look like, without any pressure to commit.
Get in touchLet's talk about your accounts
Fill in a few details and we'll follow up with a straightforward overview of how we can help — no obligation, no sales pitch.